Windsor Public Schools
January 15, 2013 6:30 PM
Windsor Board of Education Regular Meeting

1. Call to Order, Pledge to the Flag and Moment of Silence
 
Speaker:
D. Richardson
Discussion:
Doreen Richardson called the meeting to order at 6:32 p.m. with the Pledge of Allegiance. Also in attendance was Superintendent Jeffrey A. Villar, Ph.D., Assistant Superintendent for Human Resources, Craig Cooke, Ph.D., Jody Lefkowitz, Director of Pupil and Special Education Services and Frank Williams, Director of Business Services.

2. Superintendent Presents 2013-2014 Budget Proposal
 
Speaker:
J. Villar
Actions:
Leonard Lockhart made a motion to adjourn this portion of the meeting at 6:50 p.m. Paul Panos seconded the motion. This motion passed with a motion by Mr. Leonard Lockhart and a second by Mr. Paul Panos.
Discussion:
Dr. Villar gave a PowerPoint presentation providing a brief overview of the proposed budget for the 2013-2014 school year. The budget represents an increase of 2.49% over the 2012-2013 fiscal year. As an identified member of the Alliance district, we are mandated to partner with the State Department of Education and must develop comprehensive district improvement plans aimed to address performance shortfalls. This proposed budget seeks to maximize the benefit of this strategic partnership and meet the BOE goals in a fiscally responsible manner. Doreen Richardson reported the upcoming Finance Committee meeting dates and explained that the public is encouraged to attend and will have the opportunity to speak to the budget at those meetings.

3. Public Forum on 2013-2014 Budget Proposal
 
Speaker:
D. Richardson
Discussion:
The Public Forum did not occur.

4. THE REGULAR MEETING WILL CONTINUE IMMEDIATELY FOLLOWING THE PUBLIC FORUM
 
Discussion:
Doreen Richardson called the regular meeting to order at 7:02 p.m. with the Pledge of Allegiance and a Moment of Silence.

5. Recognitions/Acknowledgements
 

5.a. Recognition--Tyler Jennings Peczka, BOE Student Representative
 
Speaker:
D. Richardson
Discussion:
Dr. Villar acknowledged Tyler Jennings Peczka for her service to the Board.

5.b. Recognition--Kalli Roebelen, CIAC Class M State Diving Champion
 
Speaker:
J. Villar/S. Risser
Discussion:
Steve Risser, Windsor High School Athletic Director, introduced senior Kalli Roebelen and diving coach, Ericka Fanguillo. Kalli won the CIAC Class M State Diving Championship and Ms. Fanguillo presented her with her award.

6. Audience to Visitors
 
Speaker:
D. Richardson
Discussion:
President Richardson asked if there was anyone present to speak about the budget that they please do so at this time.

Analiese Eleveld, 880 Palisado Avenue. Spoke about Team Paragon and thanked the Board for the use of space and asked for consideration in search of new permanent space for May 1. In conjunction with Ms. Elevel, Peter Moore, Windsor High School physics teacher, showed a video which explained the Robotics' Team new game, Ultimate Ascent.

Rosemarie Miskavitch, 20 Coach Circle. Spoke about recent accident that occurred near L.P. Wilson and thanked first responders. Spoke about the Board policy regarding meeting agendas.

David Furie, 37 Lighthouse Hill Road. Spoke about the robotics team and how it aligned to the Superintendent's budget policy, and the need for a new space effective May 1.

Lisa Boccia, 800 Palisado Avenue. Spoke about Weekend Wheels, a program created by the Windsor Hunger Action Team piloted at Clover Street School and J. F. Kennedy School, to help supply nutritional food and snacks to students for the weekend.


7. Student Representative Report
 
Speaker:
T. Jennings Peczka
Discussion:
Tyler Jennings Pezcka reported about recent activities at Windsor High School including the AP Art Show that was held at the Windsor Historical Society. Next week is exam week and there will be early release each day for the students. AP Information Night is January 17 and January 27 is FAFSA Night for parents. Tyler thanked the Board and Mr. Sills for the opportunity to serve as the Student Representative to the Board of Education.

8. Board of Education
 
Speaker:
D. Richardson

8.a. President's Report
 
Speaker:
D. Richardson
Attachments:
Memo to BOE members re: Criteria for Construction of BOE Agendas
Discussion:
Doreen Richardson visited the high school to view the displays at the Seminar Program to see variety of talent the students possess. A memo was submitted to Board regarding agenda construction and how to get items on the agenda. In order to use resources effectively, the best use of time is considered when planning and deciding an agenda in order to achieve district goals. Requested items for the agenda can be discussed during other opportunities such as workshops or committees.

It was determined that the Policy Committee will discuss this item to review the structure and interpretation of the bylaw.

8.b. Action--Proposed 2013-2014 School Calendar, 2nd Reading
 
Speaker:
C. Cooke
Attachments:
2013-2014 Draft of School Calendar
8b. Draft 2013-2014 School Calendar, 2nd Reading
Actions:
Darleen Klase made a motion to accept the Proposed 2013-2014 School Calendar as submitted. Richard O'Reilly seconded the motion. This motion passed with a motion by Ms. Darleen Klase and a second by Mr. Richard O'Reilly.
Discussion:
Craig Cooke, Assistant Superintendent for Human Resources, spoke about the proposed 2013-2014 School Calendar which remains the same as the calendar submitted for the 1st Reading.

9. Superintendent's Report
 
Speaker:
J. Villar

9.a. Fiscal Year 13' Estimated Budget Surplus
 
Speaker:
F. Williams
Attachments:
FY 13' Estimated Budget Savings
Item 9a. Fiscal Year 13' Estimated Budget Surplus
Discussion:
Frank Williams, Director of Business Services, spoke about the document provided with the Board packet as a preliminary estimate of savings. The major expenditures are utilities, which depends on the remainder of the winter season and salary costs, which are dependent on employee illness. The actual number will be easier to predict towards the end of the year. Dr. Villar stated he recommends the surplus be put toward the Xerox program at the high school.




9.b. Textbook Adoption, 2nd Reading: Algebra II, Part 2
 
Speaker:
T. Baird
Attachments:
9b. Textbooks Adoption Proposals for Algebra 2 Part 2 Statistics
Actions:
Darleen Klase made a motion to accept a 2nd reading of the textbook adoption proposal for the Algebra II, Part 2, "STATS: In Your World". Kristin Ingram seconded the motion. This motion passed with a motion by Ms. Darleen Klase and a second by Mrs. Kristin Ingram.
Discussion:
Tom Baird, spoke about the proposed text, "STATS: In Your World" for adoption for the Algebra II, Part 2 course at Windsor High School.

9.c. Student Participation and Performance in AP Courses, 2011-2012
 
Speaker:
C. Rau
Attachments:
9c. Student Participation and Performance in AP Courses 2011 2012
AP Five-Year School Score Summary 2012
AP Scores Presentation 1.15.13
Discussion:
Russell Sills, Principal of Windsor High School and Chris Rau, Vice Principal of Windsor School gave a PowerPoint presentation about AP scores at the high school. A committee was formed in 2008 to look at student participation in AP courses and how to improve test scores. In 2009 the district became a member of POD, Project Opening Doors, but this is not the sole reason for the increase in numbers of participants and test scores and there is still work to do.

9.d. Status Report on Windsor Evaluation Plan Pilot
 
Speaker:
C. Cooke
Attachments:
9d. Status Report for Windsor Evaluation Plan Pilot
Teacher Evaluation Pilot Presentation 1.15.13
Discussion:
Craig Cooke gave a PowerPoint presentation to provide a brief overview of the work in the district regarding teacher evaluation. Windsor is one of 10 districts that is part of the teacher evaluation pilot developed by the State of Connecticut. This has been implemented at no cost to the district and training for administrators began in August 2012. A lot of training time has been designated to allow for PD necessary to be trained in SEED. In June, it is planned to have teacher and administrator representation speak about this process and their experiences.


9.e. Review of Amended Alliance Grant
 
Speaker:
J. Villar
Attachments:
9e. Review of Amended Alliance Grant
Discussion:
Dr. Villar spoke about the request made to the State Department of Education in November to amend the Alliance Grant that had been submitted over the summer. Implementation of items on the grant had been delayed and at the same time the Board directed moving forward with the EER, Equity and Excellence Review. After hearing public comment about the expense of the review, Dr. Villar requested the expense of the equity review be incorporated into the Alliance Grant and the State approved the amendment. The expense will no longer be a part of this year or next year's budget.

10. Committee Reports
 

10.a. Curriculum Committee
 
Speaker:
C. Santos
Discussion:
Kristin Ingram, Curriculum Committee member, stated that this month the committee met to hear a presentation made by the Mathematics Curriculum Supervisor and changes made to the 8th grade curriculum. The committee was impressed with level of rigor introduced into problems and real-world connections it creates.

10.b. Finance Committee
 
Speaker:
K. Ingram
Discussion:
Kristin Ingram, Finance Committee Chairperson, reported the Finance Committee will be meeting on January 22 to start deliberations on the budget. The list of meetings is on the district website and the public is urged to attend and be heard.

10.c. Technology Committee
 
Speaker:
R. O'Reilly
Discussion:
Richard O'Reilly, Technology Committee Chairperson, reported the committee will meet on January 24 to review the Windsor Public Schools technology plan and the relationship to the proposed 2013-2014 budget.


10.d. Superintendent Evaluation Development Committee
 
Speaker:
D. Klase
Discussion:
Darleen Klase, Superintendent Evaluation Development Committee Chairperson, reported the committee met and approved an evaluation tool with an affirmative vote. Dr. Villar has submitted his written evaluation to the Board for the meeting this week.

10.e. Long Range Planning Committee
 
Speaker:
L. Lockhart
Discussion:
Leonard Lockhart said the committee will reconvene to look at current goals set and reaffirm charge given by the Chair to be certain they align with initiatives as outlined in the proposed budget. The meeting is Tuesday, January 29 at 5:30 p.m. to 7:00 p.m.

10.f. Roger Wolcott Committee
 
Speaker:
L. Lockhart
Discussion:
Leonard Lockhart stated the Roger Wolcott building has many ways to be put to use. It is a valuable asset and discussion needs to take place regarding the vision for short and long term use. The meeting will be on Wednesday, January 30, 2013 from 5:30 p.m. to 7:00 p.m.


11. Consent Agenda
 
Actions:
Darleen Klase made a motion to accept the Consent Agenda as submitted. Leonard Lockhart seconded the motion. This motion passed with a motion by Ms. Darleen Klase and a second by Mr. Leonard Lockhart.

11.a. Financial Report
 
Speaker:
F. Williams
Attachments:
11a. Financial Report December 31, 2012

11.b. Enrollment Report
 
Speaker:
F. Williams
Attachments:
11b. Enrollment Summary - December 2012

11.c. Food Services Report
 
Speaker:
F. Williams
Attachments:
11c. Food Services Report December 2012

11.d. Human Resources Report
 
Speaker:
C. Cooke
Attachments:
11d. Human Resources Report Dec 3, 2012 to Jan 3, 2013

12. Approval of Minutes
 
Speaker:
R. O'Reilly
Actions:
Richard O'Reilly made a motion to approve the minutes as submitted. Leonard Lockhart seconded the motion. This motion passed with a motion by Mr. Richard O'Reilly and a second by Mr. Leonard Lockhart.

12.a. December 6, 2012 BOE Special Meeting Minutes
 
Attachments:
12.6.12 BOE Special Meeting Minutes

12.b. December 18, 2012 BOE Regular Meeting Minutes
 
Attachments:
12.18.12 BOE Regular Meeting Minutes

12.c. December 20, 2012 Superintendent Evaluation Development Committee Minutes
 
Attachments:
12.20.12 BOE Superintendent Evaluation Development Committee Minutes

12.d. December 27, 2012 Superintendent Evaluation Development Committee Minutes
 
Attachments:
12.27.12 Superintendent Evaluation Development Committee Minutes

13. Other Matters/Announcements/Regular BOE Meetings
 
Speaker:
D. Richardson

13.a. BOE Special Meeting, Thursday, January 17, 2013 at 7:00 PM, L.P. Wilson Community Center, Room 17
 
Speaker:
D. Richardson

13.b. BOE Finance Committee Meeting, Tuesday, January 22, 2013 at 6:30 PM, L.P. Wilson Community Center, Board Room (Audience to Visitors before/after meeting)
 
Speaker:
D. Richardson

13.c. BOE Technology Committee Meeting, Thursday, January 24, 2013 at 5:30 PM, L.P. Wilson Community Center, Room 17
 
Speaker:
D. Richardson

13.d. BOE Long Range Planning Committee, Tuesday, January 29, 2013 at 5:30 PM, L.P. Wilson Community Center, Room 17
 
Speaker:
D. Richardson

13.e. BOE Roger Wolcott Committee Meeting, Wednesday, January 30, 2013 at 5:30 PM, L.P. Wilson Community Center, Room 17
 
Speaker:
D. Richardson

13.f. BOE Public Forum on 2013-2014 Proposed Budget, Saturday, February 2, 2013 at 10:00 AM, L.P. Wilson Community Center, Board Room. BOE Finance Committee Meeting immediately following (Audience to Visitors before/after meeting)
 
Speaker:
D. Richardson

13.g. BOE Finance Committee Meeting, Tuesday, February 5, 2013 at 6:30 PM, L.P. Wilson Community Center, Room 17 (Audience to Visitors before/after meeting)
 
Speaker:
D. Richardson

13.h. BOE Curriculum Committee Meeting, Wednesday, February 6, 2013 at 4:30 PM, L.P. Wilson Community Center, Room 17
 
Speaker:
D. Richardson

13.i. BOE Finance Committee, Thursday, February 7, 2013 at 6:30 PM, L.P. Wilson Community Center, Room 17 (Audience to Visitors before/after meeting)
 
Speaker:
D. Richardson

13.j. February Regular BOE Meeting, Tuesday, February 12, 2013 at 7:00 PM, *** Note Location Change to L.P. Wilson Community Center, Board Room
 
Speaker:
D. Richardson

13.k. BOE Finance Committee Budget Meeting Calendar
 
Speaker:
D. Richardson
Attachments:
BOE Finance Committee Budget Meeting Calendar

14. Audience to Visitors
 
Speaker:
D. Richardson
Discussion:
None.

15. Adjournment
 
Speaker:
D. Richardson
Actions:
Darleen Klase made a motion to adjourn the meeting at 9:23 p.m. Kenneth Williams seconded the motion. This motion passed with a motion by Ms. Darleen Klase and a second by Mr. Kenneth Williams.