Somers Public Schools
September 24, 2018 7:00 PM
#2 BOE MEETING
1. CALL TO ORDER
Discussion

The regular meeting of the Board of Education was called to order at 7:01 p.m. by B. Devlin in the Mabelle B. Avery Board of Education meeting room.


2. PLEDGE OF ALLEGIANCE
3. ELECTION OF OFFICERS
Rationale

The Board of Education will elect officers at this meeting.

Discussion

Superintendent Czapla opened the floor for nominations for Chairman of the BOE.

4. STUDENT REPRESENTATIVES' REPORT
Discussion

Faith Sarisley and Sophia Carenzo updated the BOE on SHS events.  The Senior's Dunk Tank at the Four Town Fair made over $1400.  They are planning for events such as the semi-formal, senior outing, and the prom.  Seniors are meeting with counselors to discuss colleges.  The Junior Food Booth sold fudge, candy, soda, and water at the Four Town Fair and made over $1300.  Junior year can be a stressful time for students because they recognize colleges tend to focus on this year academically.

5. APPROVAL OF MINUTES
5.1. Draft Minutes of September 10, 2018 Meeting
Rationale

The Board to review and approve the Draft Minutes of September 10, 2018 meeting.

Attachments
6. AUDIENCE TO CITIZENS/STAFF/STUDENTS
7. CORRESPONDENCE
8. OPPORTUNITY TO ADD/DELETE AGENDA ITEMS
9. CONSENT AGENDA
Discussion

The BOE thanked Dan Carroll, SHS Assistant Principal, and wished him well.

9.1. BOE Warrant for September 24, 2018
Rationale

Warrant for September 24, 2018 in the amount of $134,871.87 for BOE consent.

Attachments
9.2. Medical Leave for Sara DeMonti, Somers Elementary Reading Specialist
Rationale

Somers Elementary School's Reading Specialist, Sara DeMonti, is requesting medical leave effective 9/11/18 through approximately 5/10/19.

9.3. Maternity and Childrearing Leave for MBA English Teacher, Jacqueline Rivard
Rationale

Jacqueline Rivard, MBA English Teacher, is requesting maternity and childrearing leave beginning on or around 2/12/19 through the end of the 2018-19 school year. 

9.4. Maternity Leave for SES Grade 1 Teacher, Emily Galloway
Rationale

Emily Galloway, Grade 1 Teacher, is requesting maternity leave effective 11/2/18 and will return after her six-week maternity leave.

9.5. Medical Leave for Kelly Chevalier, Somers Elementary School Custodian
Rationale

Kelly Chevalier, SES Custodian, is requesting a medical leave with unpaid time effective 9/6/18.

9.6. Resignation of Somers High School Assistant Principal, Daniel Carroll
Rationale

Resignation of Daniel Carroll, Somers High School Assistant Principal, effective October 10, 2018.

10. NEW BUSINESS
10.1. Somers Board of Education Approved Impartial Expulsion Hearing Officer List
Rationale

List of Somers BOE approved impartial expulsion hearing officer list for the Board to approve.

Attachments
Discussion

Superintendent Czapla explained to the BOE that the list contains names of education attorneys who have experience with expulsions.  There is a limited timeline for expulsion hearings.  BOE members may still attend hearings; however, utilizing an attorney may remove any conflict of interest.  Chairman Devlin stated that he would consult with all BOE members before making any decisions regarding expulsion hearings.

10.2. Somers BOE Approval 2018-19 Budget Revisions
Rationale

Board of Education to approve 2018-19 budget revisions.

Attachments
Discussion

Mr. Bill Boutwell, Director of Business Services, discussed the revisions made to the budget from last spring including salary, new hires, health insurance, etc. to the BOE.  

10.3. Primary Mental Health Care Provider Grant - Approval
Rationale

BOE to approve the Primary Mental Health Care Provider Grant.

Attachments
10.4. 1st Warning - Somers Board of Education 2019 Meeting Schedule
Rationale

The Board to review the 2019 Board of Education Meeting Schedule.

Attachments
10.5. 1st Warning - Somers DBS Code 1340 - Community Relations - Access to School Procedures and Materials
Rationale

1st Warning - Somers DBS Code 1340 - Community Relations - Access to School Procedures and Materials.  Board Policy Committee will answer any questions on the policy.

Attachments
Discussion

All questions may be directed to A. Kirkpatrick or the Policy Committee.

10.6. 1st Warning - Somers DBS Code 3110 - Business - Budget Planning
Rationale

1st Warning - Somers DBS Code 3110 - Business - Budget Planning.  The Board Policy Committee will answer any questions on the policy.

Attachments
Discussion

All questions may be directed to A. Kirkpatrick or the Policy Committee.

10.7. 1st Warning - Somers DBS Code 3112 - Business - Budget Calendar
Rationale

1st Warning - Somers DBS Code 3112 - Business - Budget Calendar.  The Board Policy Committee will answer any questions on the policy.

Attachments
Discussion

All questions may be directed to A. Kirkpatrick or the Policy Committee.

10.8. 1st Warning - Somers DBS Code 3120 - Business - Preparation of Budget Document
Rationale

1st Warning - Somers DBS Code 3120 - Business - Preparation of Budget Document.  The Board Policy Committee will answer any questions on the policy.  The committee recommends deleting this policy:  redundant with policy 3112.

Attachments
Discussion

All questions may be directed to A. Kirkpatrick or the Policy Committee.

10.9. 1st Warning - Somers DBS Code 3130 - Business - Budget Publication
Rationale

1st Warning - Somers DBS Code 3130 - Business - Budget Publication.  The Board Policy Committee will answer any questions on the policy.  The committee recommends deleting this policy:  redundant with policy 3112.

Attachments
Discussion

All questions may be directed to A. Kirkpatrick or the Policy Committee.

10.10. 1st Warning - Somers DBS Code 3140 - Business - Public Review of Budget
Rationale

1st Warning - Somers DBS Code 3140 - Business - Public Review of Budget. The Board Policy Committee will answer any questions on the policy.  The committee recommends deleting this policy:  redundant with policy 3112.

Attachments
Discussion

All questions may be directed to A. Kirkpatrick or the Policy Committee.

10.11. 1st Warning - Somers DBS Code 3150 - Business - Adoption of Budget
Rationale

1st Warning - Somers DBS Code 3150 - Business - Adoption of Budget.  Board Policy Committee will answer any questions on the policy.  The committee recommends deleting this policy:  redundant with policy 3112.

Attachments
Discussion

All questions may be directed to A. Kirkpatrick or the Policy Committee.

10.12. 1st Warning - Somers DBS Code 3310 - Business - Expenditures/Expending Authority - Purchasing Guides
Rationale

1st Warning - Somers DBS Code 3310 - Business - Expenditures/Expending Authority - Purchasing Guides.  Board Policy Committee will answer any questions on the policy.

Attachments
Discussion

All questions may be directed to A. Kirkpatrick or the Policy Committee.

10.13. 1st Warning - Somers DBS Code 3326 - Business - Paying for Goods and Services
Rationale

1st Warning - Somers DBS Code 3326 - Business - Paying for Goods and Services.  Board Policy Committee will answer any questions on the policy.

Attachments
Discussion

All questions may be directed to A. Kirkpatrick or the Policy Committee.

10.14. 1st Warning - Somers DBS Code 3430 - Business - Periodic Financial Reports
Rationale

1st Warning - Somers DBS Code 3430 - Business - Periodic Financial Reports.  Board Policy Committee will answer any questions on the policy.

Attachments
Discussion

All questions may be directed to A. Kirkpatrick or the Policy Committee.

10.15. 1st Warning - Somers DBS Code 4117.2 - Personnel - Certificated: Resignation
Rationale

1st Warning - Somers DBS Code 4117.2 - Personnel - Certificated:  Resignation

Attachments
Discussion

All questions may be directed to A. Kirkpatrick or the Policy Committee.

11. OLD BUSINESS
12. ADMINISTRATIVE REPORTS
12.1. Somers High School Building Goals
Rationale

Mr. Gary Cotzin, SHS Principal, will present the SHS building goals to the BOE.

Attachments
Discussion

Mr. Gary Cotzin, SHS Principal, and Mr. Dan Carroll, SHS Assistant Principal, updated the BOE on four building goals:  students improving math skills as measured by PSAT/SAT tests by 15 points from 10/2018-04/2019; students improving literacy skills as measured by PSAT/SAT tests by 15 points from 10/2018-04/2019; sophomores and intervention students improving their math and literacy NWEA scores by 3 points; and, students will complete a sufficient number of credits each year to graduate.  Mr. Cotzin explained that the English and Math departments are focusing on teaching students problem solving skills.  Test scores are used to help teachers analyze areas to improve as well as enabling them to design instructional methods.

12.2. Somers High School Exit Survey Results
Rationale

Mr. Gary Cotzin, Somer High School Principal, will present exit survey results to the BOE.

Attachments
Discussion

Mr. Gary Cotzin, SHS Principal, and Mr. Dan Carroll, SHS Assistant Prinicpal, updated the BOE on Senior Exit Survey results and compared 2018 to 2017.  Issues with alcohol continue to show improvement; students feel less discriminated against; bullying is less of an issue; and, students continue to feel respected by staff.  Mr. Cotzin reported that there were less favorable responses regarding students feeling safe; students feeling that rules are not clearly defined; and, a decreased positive perception of the Nurse/Health Services.  Mr. Cotzin addressed the school safety issues which included the increased number of security cameras, the doorway monitors, and anonymous alerts that will be implemented soon.  Class-wide meetings were held at the start of the year to help define the rules, and the handbook discipline policy is now online.  There was also a change made last year in the Nurse/Health Services which will hopefully improve feedback this year.  Superintendent Czapla recommended updating the survey questions in order to make them more relevant for the students.  

12.3. Superintendent Update
Rationale

The Superintendent will update the BOE on recent events.

Discussion

Superintendent Czapla updated the BOE on recent events.  A draft of the Campus View was made available to each member of the BOE to review.  He reported that the first Strategic Planning Meeting was held last week.  They discussed an overview of the planning process and the future of education which will play a role in developing SPS's strategic plan.  The next Strategic Planning Meeting will be held on Thursday, September 27, 2018.  A. Kirkpatrick attended the meeting last week and thought the reaction from the staff was very positive.   

13. COMMITTEE REPORTS
13.1. BUDGET
Discussion

Superintendent Czapla reported that administrators are working with staff to generate budget requests.  Requests are due on 10/12/18 at which time the process will begin and will continue through December/January.  The budget will then be presented to the BOE.

13.2. CURRICULUM
Discussion

K. McLellan reported that the Curriculum Committee met prior to the BOE meeting on 9/24/18.  Two textbooks will be warned at the next BOE meeting.

13.3. POLICY
Discussion

No report.

13.4. SALARY & NEGOTIATION
Discussion

Superintendent Czapla reported that they are meeting with consultants.  There will be future reports on insurance premiums and pensions.  Meetings will occur later in the fall or early winter.

13.5. PLANNING
Discussion

J. Anderson voiced his concern on information he has heard as well as information that has been posted on social media from citizens regarding the track renovation, location, and the process.  S. Bollinger avowed that she has heard of similar information.  Superintendent Czapla reported that he brought in a firm to give their opinion on costs in preparation for the bonding budget.  The quote was for one location; however, the final location will be determined after a thorough analysis of all submitted proposals.  The BOE will be involved in the decision-making process.  S. Bollinger also requested further information on items under the revised budget.  Answers will be reported at the next BOE meeting on 10/15/18.  

13.6. OTHER COMMITTEES
Discussion

None.

14. OTHER
14.1. CABE Convention and CREC Meeting
Discussion

A. Kirkpatrick invited BOE members to attend the CABE Convention on November 16 and November 17, 2018.  BOE members may email Superintendent Czapla for registration.  A. Kirkpatrick reported that she attended her first CREC meeting and provided each BOE member with a handout.  There are 35 school districts involved.  She reported that the State has not held up to funding schools at 75% (the State is currently below 60%).  CREC is asking for 35 districts to sign a resolution that will be sent to the Legislature. 

15. ADJOURNMENT