Somers Public Schools
October 15, 2018 7:00 PM
#1 BOE MEETING
1. CALL TO ORDER
Discussion

The regular Board of Education meeting was called to order at 7:00 p.m. by Chairman Devlin in the Mabelle B. Avery Board of Education meeting room.

2. PLEDGE OF ALLEGIANCE
3. AWARDS AND RECOGNITIONS
Discussion


3.1. The Board will honor Somers High School student, Christian Chlebowski.
Rationale

The Board will honor Somers High School student, Christian Chlebowski, for his national recognition at the Future Business Leaders of America Awards of Excellence on July 1.  Christian also earned the Congressional Award Silver Medal this past April.  

Discussion

The BOE honored SHS student, Christian Chlebowski, for his national recognition at the Future Business Leaders of America Awards of Excellence on July 1, 2018.  He attended the conference in Baltimore to enhance business skills and participate in events.  Christian also earned the Congressional Award Silver Medal this past April.  The BOE presented him with a gift.


4. APPROVAL OF MINUTES
4.1. Board Minutes from September 24, 2018
Rationale

Board to review and approve Board Minutes from September 24, 2018.

Attachments
5. AUDIENCE TO CITIZENS/STAFF/STUDENTS
6. CORRESPONDENCE
7. OPPORTUNITY TO ADD/DELETE AGENDA ITEMS
8. CONSENT AGENDA
8.1. Warrant of October 15, 2018
Rationale

The warrant of October 15, 2018 in the amount of $337,848.10 is attached for the Board of Education to review.

Attachments
8.2. Medical Leave for MBA Custodian, Gary Kane
Rationale

Gary Kane, Custodian at MBA, has been out since 9/19/18 on a medical leave.

8.3. Retirement of Somers High Head Custodian, " Barry" Squazza
Rationale

Mr. Bruno Squazza, Head Custodian of Somers High School, is retiring after 23 years with the Somers Public Schools.

8.4. 2nd Warning - Somers Board of Education 2019 Meeting Schedule
Rationale

The Board to review and approve the 2019 Board of Education Meeting Schedule.

Attachments
8.5. 2nd Warning - Somers DBS Code 1340 - Community Relations - Access to School Procedures and Materials
Rationale

2nd Warning - Somers DBS Code 1340 - Community Relations - Access to School Procedures and Materials

Attachments
8.6. 2nd Warning - Somers DBS Code 3110 - Business - Budget Planning
Rationale

2nd Warning - Somers DBS Code 3110 - Business - Budget Planning

Attachments
8.7. 2nd Warning - Somers DBS Code 3112 - Business - Budget Calendar
Rationale

2nd Warning - Somers DBS Code 3112 - Business - Budget Calendar

Attachments
8.8. 2nd Warning - Somers DBS Code 3120 - Business - Preparation of Budget
Rationale

2nd Warning - Somers DBS Code 3120 - Business - Preparation of Budget.  The Policy Committee recommends deleting this policy:  redundant with policy 3112.

Attachments
8.9. 2nd Warning - Somers DBS Code 3130 - Business - Budget Publication
Rationale

2nd Warning - Somers DBS Code 3130 - Business - Budget Publication.  The Policy Committee recommends deleting this policy:  redundant with policy 3112.

Attachments
8.10. 2nd Warning - Somers DBS Code 3140 - Business - Public Review of Budget
Rationale

2nd Warning - Somers DBS Code 3140 - Business - Public Review of Budget.  The Policy Committee recommends deleting this policy:  redundant with policy 3112.

Attachments
8.11. 2nd Warning - Somers DBS Code 3150 - Business - Adoption of Budget
Rationale

2nd Warning - Somers DBS Code 3150 - Business - Adoption of Budget.  The Policy Committee recommends deleting this policy:  redundant with policy 3112.

Attachments
8.12. 2nd Warning - Somers DBS Code 3310 - Business - Expenditures/Expending Authority - Purchasing Guides
Rationale

2nd Warning - Somers DBS Code 3310 - Business - Expenditures/Expending Authority - Purchasing Guides

Attachments
8.13. 2nd Warning - Somers DBS Code 3326 - Business - Paying for Goods and Services
Rationale

2nd Warning - Somers DBS Code 3326 - Business - Paying for Goods and Services

Attachments
8.14. 2nd Warning - DBS Code 3430 - Business - Periodic Financial Reports
Rationale

2nd Warning - DBS Code 3430 - Business - Periodic Financial Reports

Attachments
8.15. 2nd Warning - Somers DBS Code 4117.2 - Personnel - Certificated: Resignation
Rationale

2nd Warning - Somers DBS Code 4117.2 - Personnel - Certificated:  Resignation

Attachments
9. NEW BUSINESS
9.1. Appointment of Cheryl Gustafson as Assistant Principal of Somers High School
Rationale

Appointment of Cheryl Gustafson as Assistant Principal of Somers High School.

Discussion

Superintendent Czapla enthusiastically recommended appointing Cheryl Gustafson as Assistant Principal at SHS as of 10/22/18.  He stated that Mrs. Gustafson began at SHS in 2003 as a French teacher and subsequently assumed a variety of leadership roles including co-chairing NEASC while guiding faculty and students through the process.  Mrs. Gustafson is pleased to have been in the Somers district for the past fifteen years and appreciates the opportunity to serve families, students, and staff.  

9.2. 1st Warning New Textbook - "Hidden Roots" by Joseph Bruchac - 8th Grade Language Arts
Rationale

1st Warning New Textbook - "Hidden Roots" by Joseph Bruchac - 8th Grade Language Arts.  Board Curriculum Committee members will answer any questions.

Attachments
Discussion


9.3. 1st Warning New Textbook - "How Navy SEAL's Lead and WIN" by Jocko Willink and Leif Babin - Academic and College English 12
Rationale

1st Warning New Textbook - "How Navy SEAL's Lead and WIN" by Jocko Willink and Leif Babin - Academic and College English 12.  Board Curriculum Committee members will answer any questions.

Attachments
Discussion



10. OLD BUSINESS
11. ADMINISTRATIVE REPORTS
11.1. Curriculum Report on (ELA) English Language Arts K-12
Rationale

Dr. Irene Zytka will present the Board on ELA initiatives throughout the district.

Attachments
Discussion

Dr. Irene Zytka, Director of Curriculum, updated the BOE on the ELA K-12 curriculum.  Staff continues to work on Atlas and is completing the last set of Mapping categories.  The district is focusing on alignment with CCSS and grade level foundational skills.  SHS is examining their grades 9-12 alignment and continuing the switch of sophomore American Literature to junior American literature.  The department is updating their communication rubrics and style guides.  MBA is exploring "textbooks" and novels.  They are looking to focus more on writing with specific resources and aligning with the high school.  SES is implementing the K-3 systematic program in foundational skills (Fundations)  focusing more on phonetics, vocabulary, comprehension, handwriting, and spelling.  The English department is slated for new textbooks and wants to align K-5 with Fountas and Pinnell (F & P).  Dr. Zytka attended a presentation on F & P modules last week.  Professional Development is scheduled in February for these teachers.  SES is focusing on identifying target skills needed during guided reading based on a student's individual reading level.  A meeting is scheduled with F & P representatives to discuss the possible purchase of F & P classroom and implementation plan over a three-year period.  

11.2. Educational Technology Report
Rationale

Dr. Irene Zytka will present the Board of Education the Education Technology Report.

Attachments
Discussion

Dr. Zytka provided the BOE a spreadsheet depicting resources that are currently used in the district.  Some of the resources utilized are free.  Educational technology is used to structure lessons and engage students.  It is also a Mapping category in Atlas.  The technology resource spreadsheet will be updated accordingly.  

11.3. SAT and AP Reports
Rationale

Mr. Gary Cotzin, Principal of SHS, will present the Board the SAT and AP results.

Attachments
Discussion

Mr. Gary Cotzin, SHS Principal, updated the BOE on SAT and AP reports.  SHS continues to perform fairly well when compared to the State and nation.  The teachers have done a great job focusing on problem solving skills and giving students practice problems; however, there is room for improvement.  The College Board estimates that student scores increase 20-30 points on average in English and Math.  SHS has met or exceeded the averages.  Mr. Cotzin also provided a five-year report showing an increase in the number of students in AP courses as well as an increase in students taking the AP exams.  SHS allows any student to waive into the course as long as the student and parents are aware of the course's expectations.    Students did well in English, Math, Art, and Statistics.  Biology, Chemistry, and History scores were below expectations.  Scores tend to fluctuate year to year.  Teachers continue to set goals in order to increase scores by working with the students, visiting other successful AP programs, attending workshops, and examining material that needs to be taught. 




11.4. Transportation Report
Rationale

Mr. Bill Boutwell will update the Board of Education on any transportation issues.

Discussion

Mr. Bill Boutwell, Director of Business Services, updated the BOE on transportation.  Mr. Boutwell reported that SPS is in the second year of a five-year contract with First Student.  There are 12 daily home-to-school runs with the larger buses and a couple of smaller/mid-size buses and vans for Special Education.  A smaller vehicle is used on County Road.  There is one other First Student bus used for Cheney Tech.  One bus stop request was denied this year.  Bus stops may be examined next year to determine equitability.      

12. COMMITTEE REPORTS
12.1. BUDGET
Discussion

No report.

12.2. CURRICULUM
Discussion

Kate McLellan stated that there was nothing new to report except for the two new textbooks that were warned. 

12.3. POLICY
Discussion

A. Kirkpatrick reported that the Policy Committee met prior to the BOE meeting on 10/15/18 and will have a few policies to warn.  The next meeting will be held on 10/29/18 at 6:15 p.m.

12.4. SALARY & NEGOTIATION
Discussion

No report.

12.5. PLANNING
Discussion

No report.

13. OTHER
Discussion

Superintendent Czapla reported that there will be a full-day Professional Development on 10/26/18 where teachers will be working on a variety of topics.  Superintendent Czapla will also be one of the presenters.  A. Kirkpatrick reported on the past full day Strategic Planning meeting.  Members worked on the Vision statement and broke up into groups.  She reported a positive atmosphere, and everyone is pleased with the process.  The next Strategic Planning meeting will be held on Thursday, 10/18/18 from 3:30-5:30 p.m.  The next full day meeting will be held in December.  The Vision Statement should be finalized and ready to be presented to the BOE in January.

Mr. B. Boutwell, Director of Business Services, introduced Mr. Jonathan Wilkins, Location Manager for First Student, to the BOE. 


14. ADJOURNMENT