Somers Public Schools
November 12, 2018 7:00 PM
Somers Board of Education Meeting
1. CALL TO ORDER
Discussion

The regular meeting of the Board of Education was called to order at 7:01 p.m. by Chairman Devlin in the Mabelle B. Avery Board of Education meeting room.

2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF MINUTES
3.1. Draft Minutes of October 29, 2018 Board of Education Meeting
Rationale

The Board is to review and approve the draft Minutes of October 29, 2018 Board of Education Meeting.

Attachments
4. AUDIENCE TO CITIZENS/STAFF/STUDENTS
5. CORRESPONDENCE
Discussion

Chairman Devlin received an impressive email from a student and will share it with the BOE.  

6. OPPORTUNITY TO ADD/DELETE AGENDA ITEMS
7. CONSENT AGENDA
7.1. Warrant of November 12, 2018
Rationale

Board to consent to Warrant of November 12, 2018 in the amount of $257,286.07.

Attachments
7.2. 2nd Warning of Somers Policy DBS 3324.1 - Business Contracts
Rationale

2nd Warning of Somers Policy DBS 3324.1 - Business Contracts

Attachments
Discussion

Questions may be directed to Anne Kirkpatrick or any member of the Policy Committee.

7.3. 2nd Warning of Somers Policy DBS 4112.1 Staff Contracts
Rationale

2nd Warning of Somers Policy DBS 4112.1 Staff Contracts

Attachments
Discussion

Questions may be directed to Anne Kirkpatrick or any member of the Policy Committee.

7.4. 2nd Warning of Somers Policy DBS 4112.2 Staff Certification
Rationale

2nd Warning of Somers Policy DBS 4112.2 Staff Certification

Attachments
Discussion

Questions may be directed to Anne Kirkpatrick or any member of the Policy Committee.

7.5. 2nd Warning of Somers Policy DBS 4113.2 Cert. Change of Status
Rationale

2nd Warning of Somers Policy DBS 4113.2 Cert. Change of Status

Attachments
Discussion

Questions may be directed to Anne Kirkpatrick or any member of the Policy Committee.

7.6. 2nd Warning of Somers Policy DBS 4115 - Personnel Certified - Evaluations
Rationale

2nd Warning of Somers Policy DBS 4115 - Personnel Certified - Evaluations

Attachments
Discussion

Questions may be directed to Anne Kirkpatrick or any member of the Policy Committee.

8. NEW BUSINESS
8.1. SHS Field Trip Overnight
Rationale

Somers High School Music Department will be taking students to the All State Festival in Hartford at the Connecticut Convention Center from April 11th thru April 13th, 2019.

Attachments
8.2. 1st Warning Somers Policy DBS 4148 4248 Cert/NonCert Employee Protections
Rationale

1st Warning Somers Policy DBS 4148 4248 Cert/NonCert Employee Protections

Attachments
Discussion

Questions may be directed to Anne Kirkpatrick or any member of the Policy Committee.

8.3. 1st Warning Somers Policy DBS 4148.1 -to Delete
Rationale

1st Warning Somers Policy DBS 4148.1 -to Delete

Attachments
Discussion

Questions may be directed to Anne Kirkpatrick or any member of the Policy Committee.

8.4. 1st Warning Somers Policy DBS 5141.21 Admin Reg definitions
Rationale

1st Warning Somers Policy DBS 5141.21 Admin Reg definitions

Attachments
Discussion

Questions may be directed to Anne Kirkpatrick or any member of the Policy Committee.

8.5. 1st Warning Somers Policy DBS 5144.1 Student - Restraint
Rationale

1st Warning Somers Policy DBS 5144.1 Student - Restraint

Attachments
Discussion

Questions may be directed to Anne Kirkpatrick or any member of the Policy Committee.

9. OLD BUSINESS
10. ADMINISTRATIVE REPORTS
10.1. Curriculum Presentations on Social Studies and Science
Rationale

Dr. Irene Zytka will do Curriculum Presentations on Social Studies and Science.

Attachments
Discussion

Dr. Irene Zytka, Director of Curriculum, updated the BOE on the Social Studies and Science curricula.  In Social Studies, staff have continued to enter curriculum into Atlas.  MBA and SHS will continue with diversity training which began last year.  The "Facilitating Civil Discourse in the Classroom" training with CREC will be held on February 19, 2019.  Seventh grade will host and in-house African workshop this spring, and eighth grade is looking into a Civil War Reenactment group.  SHS is supplementing their curriculum with Open Registration Resources and Discovery Education.  In Science, staff continue to input curriculum into Atlas with a deep understanding of the new intricate and rigorous standards.  SPS participated in a NGSS (Next Generation Science Standards) pilot.  Some interim assessments will be rolled out next month for staff to view.  Staff continue to explore outside resources and implementing Discovery Education online textbooks as curriculum supplementation.  No new textbooks are needed for Social Studies or Science.

10.2. 2018-19 Professional Development Plan
Rationale

Dr. Irene Zytka will present the Board with the 2018-2019 Professional Development Plan.

Attachments
Discussion

Dr. Irene Zytka, Director of Curriculum, updated the BOE on the 2018-19 Professional Development plan. Continuing work on equity and diversity is the primary focus involving specific strategies to use in the classroom.  Dr. Zytka is working with a Civil Discourse Consultant who will be utilizing real-life scenarios that teachers have experienced.  SES will be moving forward in ELA with Fountas and Pinnell Literacy Continuum in February.  MBA will focus on aligning with SES in developing Growth Mindset as part of their Social Emotional Learning advisory curriculum.  SHS will focus on their two-year NEASC report.  In order to establish equity in evaluation, administrators will obtain training on teacher evaluation and calibration.

10.3. Five-Year Somers Public Schools Technology Plan
Rationale

Rob Wilson will present the Board of Education with the five-year Somers Public Schools Technology Plan.

Attachments
Discussion

Mr. Rob Wilson, Director of Technology and Information Services, updated the BOE on the five-year SPS technology plan.  In order to sustain a 21st century learning environment, equipment must be updated for students, staff, and teachers.  The district continues to move away from textbooks and towards online resources.  The five-year plan is subject to change due to budget.  Equipment for support staff had to be postponed this year.  Fourth grade requested Chromebooks this year instead of iPads.  A Web Filter Appliance is slated for next year which will allow Chromebooks to be protected with the same content filtering they receive when in school.  Ideally, the technology department would like to update one building at a time.  The district continues to be unique when it comes to utilizing technology systemwide.   

10.4. Veteran's Day Report
Rationale

A report that shows what all schools are doing on Veteran's Day.

Attachments
Discussion

Superintendent Czapla provided the BOE with a report on Veterans Day activities throughout the schools.  He attended all of the ceremonies and was very pleased.  He stated the veterans were all so appreciative and honored to be asked to share their stories and reflect on the meaning of Veterans Day with the students.  

10.5. Long-Range Facility Plan Update
Rationale

The Superintendent will update the Board on the Long-Range Facility Plan Update.

Discussion

Dave Palmer reported that there was a meeting on 11/12/18 prior to the BOE meeting.  A report of the projects was distributed to BOE members.  Dave Palmer stated that at the 1/14/19 BOE meeting, the BOE will be asked to approve a professional firm to move ahead with the track.  The track will require a great deal of management and oversight.  The Planning Committee is the designated committee that will advise and make recommendations to the BOE.  The BOE, however, will have the final say.  Communication with the public will be consistent throughout the process.  Superintendent Czapla stated that the oil tank at SES is mandated to be removed in the summer of 2019 and will need professional services to guarantee compliance with EPA regulations.  The auditorium lighting will be a summer 2019 project.  All organizations, agencies, and clubs that utilize the auditorium during the summer have been asked to look elsewhere.

10.6. Superintendent Update
Rationale

Our Superintendent will update the Board on current events.

Discussion

Superintendent Czapla reported that not much is currently going on.  The main focus has been on the bonding project, and he was pleased with the number of people at the polls who voted in favor of it.  He gave his thanks and gratitude to the Boosters Club, PTO, and Rotarians who were very supportive of the bonding project.  Superintendent Czapla and Anne Kirkpatrick spoke of the Strategic Planning Committee.  The subcommittees are in data acquisition mode and will report back to the group as a whole and craft a final draft.  Superintendent Czapla and Anne Kirkpatrick are pleased with the process and progress.

11. COMMITTEE REPORTS
11.1. CURRICULUM
Discussion

No report.

11.2. POLICY
Discussion

Anne Kirkpatrick stated that the committee is on hold.  The next meeting will be held on 11/26/18 at 6:15 p.m.

11.3. SALARY & NEGOTIATION
Discussion

Dave Palmer stated that there will be a meeting on 12/10/18 with a pension update.

11.4. PLANNING
Discussion

As stated above under agenda item 10.5.

12. OTHER
Discussion

Anne Kirkpatrick will be attending the Convention on Friday.  She went to a CREC meeting and will be going to a training meeting in December.  She stated that there is a lot to learn and will report back to the BOE.  

13. ADJOURNMENT